Insly Host
Email Signature Management

The mission controlfor every signature.

Centralised rules, version control, A/B testing and audit logs. Built for IT, marketing and legal teams that need real control over what goes out.

4.7 out of 5 from 15 Google reviews

Six pillars of control

Everything you need to manage signatures at scale.

Rules & automations

Auto-apply signatures based on department, role, location, hire date — anything in your directory.

Permissions & roles

Marketing owns the banner. IT owns the directory. Legal owns the disclaimer. Each team controls what it should.

Version history

Every signature change is saved. Roll back to any version. See who changed what and when.

A/B testing

Test different CTAs, banners or layouts. See which signature variant converts best.

Multi-organisation

Multiple brands? Multiple legal entities? Separate orgs with shared admin.

Audit logs

Every action logged. 7-year retention. Exportable for compliance reviews.

Example rules

Rules that scale with your team

Define rules once. They apply automatically as your team grows, changes or rebrands. No manual updates.

  • When department = Sales → apply "Sales Pro" template
  • When country = ZA → append POPIA disclaimer
  • When role contains "VP" → use Executive template
  • During Black Friday → swap banner across all signatures
  • New hire → auto-send signature install email

Rule 1

Active

If department = Sales

Then apply "Sales — Pro" template

Applies to 5 team members

Rule 2

Active

If country = ZA

Then append POPIA disclaimer

Applies to 11 team members

Rule 3

Scheduled

From Nov 20 – Dec 2

Apply Black Friday banner

Will apply to 11 team members

Multi-organisation

For groups, holdings & agencies

Run multiple brands from one console. Each brand keeps its own templates, rules and analytics.

Insly Host

Web hosting

13 users·3 active rules

Insly Cloud

Cloud services

7 users·3 active rules

Insly Auto

Mechanic SaaS

4 users·3 active rules
Compliance built-in

Audit-ready out of the box.

Every signature change logged. Every banner deployment tracked. Every disclaimer versioned. When legal or compliance asks "who, what, when" — we have the answer.

  • Immutable audit log (7-year retention)
  • Export for compliance reviews
  • GDPR right-to-be-forgotten support
  • POPIA-compliant data handling
  • Per-action approval workflows

Audit log preview

14:23sarah@Updated banner: Q2 Webinar
13:55sipho@Deployed signature to 8 users
13:42naledi@Created rule: Sales → Pro template
12:18admin@Connected Google Workspace
11:50tumelo@Added disclaimer to Legal dept
10:32sarah@Rolled back v3 → v2 signature

Take control of every signature.

From the first install to the audit log entry — your signatures, your rules.